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SCT Athletics Club Assistance Policy


Request for Financial Assistance

Before completing the form requesting financial assistance please read below the current club policy. This is an extract of Section 22 from the SCT Constitution relating to the provision of assistance:

Section 22.  ASSISTANCE

  1. Financial assistance may be provided to members who:
    • Are selected to represent the ACT or Australia in athletics (including selection as an official): or
    • Have reached a level of elite performance and require a higher level of competition to fulfil their potential.
  2. The Committee may set further guidelines for governing eligibility for and/or the distribution of available funds.

[As a general principle, such assistance will not be available for members where the representation is for Little Athletics or primary schools-based national competitions]


  • A member seeking assistance shall apply in writing to the Secretary or President on the application proforma prepared by the Committee. The assistance and amount to be provided shall be approved by resolution of the Committee.
  • The assistance may be paid, as a general rule, be up to a maximum of 50% of the member's contribution to team travel costs and accommodation, and shall be subject to:
    • the number of athletes to be supported;
    • the actual cost of the travel and accommodation;
    • the availability of funds;
    • the contribution of the member (or family), especially in regard to fund-raising - either directly in fund-raising or in some other form of support to the Club;
    • the length of time in athletics and as a member of SCT (generally the minimum requirement is 12 months membership);
    • the potential benefit to be gained by the member from participating in the championship or event; and
    • other sponsorship or assistance available to the athlete.

Additional guidelines used to calculate reimbursement:

The 2004/05 SCT Club Committee voted in favour of adopting a set of specific guidelines for the reimbursement of member travel costs, associated with national and international competition.

The guidelines are not intended to replace the general principles for athlete assistance, as stated in section 22 (above), but rather to give the committee a clear and consistent means of their application, in responding to each request for member assistance.

The guidelines, as specified below, adopt a three tier system to the reimbursement of funds:

Tier 1. Up to 50% of travel costs, not exceeding $400 for interstate competition, or $800 for international competition, to be paid to members who meet at least 2 of the following 3 criteria:
  • Member has minimum 5 years membership with SCTAC, including membership of affiliated junior club
  • Member is considered by Club Committee to be elite, or to have elite potential
  • Member (or family) has assisted SCTAC in a volunteer capacity on at least seven different occasions. Assistance may take the following forms:
    • Track & Field official (per meeting)
    • Assisting at Fadden Pines (per meeting)
    • SCT Committee member (per term)
    • ACT Athletics Committee (per term)
    • Cross Country Club Committee (per term)
    • Coach affiliated with SCT Athletics Club (per year)
    • Articles written for Tuggie Athlete magazine (per article)
    • Club Winter Relay Events (runners and helpers - per event)
    • Club Fundraising Events (per event)
    • Other forms of involvement which are accepted by the club committee as being club assistance
Tier 2. Up to 35% of travel costs, not exceeding $300 for interstate competition, or $600 for international competition, to be paid to members who meet at least 2 of the following 3 criteria:
  • Member has minimum 2 years membership with SCTAC, including membership of affiliated junior club
  • Member is considered by Club Committee to be elite, or to have elite potential
  • Member (or family) has assisted SCTAC in a volunteer capacity on at least four different occasions. Refer 'Tier 1' for forms of assistance
Tier 3. Up to 20% of travel costs, not exceeding $150 for interstate competition, or $400 for international competition, to be paid to members who do not satisfy either of the above, provided that athlete has not transferred from another ACT based athletics club within the six months preceding the date of competition

[Note that the words - 'Up to' in relation to each of the above tiers have been used to address the event of there being insufficient club funds available to pay the specified percentage of travel costs. It is the committee's intention to otherwise respond to all requests for athlete assistance by using the maximum percentage (50/35/20) available for each respective tier.]


Previously adopted guidelines for calculating assistance:

  • Travel assistance will only be paid for travel between Canberra and the venue in the state where the championships are to be held. Incidental travel while at the event is not covered.
  • Where other sponsorship/subsidy has been obtained, the assistance provided to the athlete may be up to 50% of the cost of travel and/or accommodation once the amount of the sponsorship has been deducted - for example, travel/accommodation costs are $150 and $80 sponsorship has been gained from another source...

Assistance would be calculated in the following manner:
  Actual travel/accommodation costs $150.00
less sponsorship -$80.00
Amount on which assistance will be calculated $70.00
Maximum possible assistance (up to 50%) $35.00


It will be appreciated that such an approach creates an incentive for athletes to obtain other sponsorship.
  • Applications for financial assistance must be made within two months of the event. Cheques will be posted to successful applicants after the event - possibly two months after the event if there are a large number of applications.
  • Only ACTUAL costs will be taken into account - for example, any portion of travel taken on frequent flyer points will not be considered. Assistance is often sought by SCT from the TVRUASC. However, assistance will only be given by TVRUASC where the recipient or a member of the family is a member of the TVRUASC.


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